Privacy Policy

We have updated our privacy policy version from 1 to 1.1, effective from April 2026

PLEASE READ CAREFULLY THE TERMS AND CONDITIONS OF THIS PRIVACY POLICY (THE “POLICY”) BEFORE ACCESSING OR USING THE FIRM’S WEBSITE OR SHARING YOUR PERSONAL INFORMATIONS / PERSONAL DATA ON THE WEBSITE. BY ACCESSING OR USING THE WEBSITE OR SHARING YOUR PERSONAL INFORMATION / PERSONAL DATA ON THE WEBSITE, YOU AGREE THAT YOU ARE COMPETENT TO CONTRACT UNDER THE APPLICABLE LAWS AND AGREE TO THE TERMS AND CONDTIONS OF THIS POLICY ALONG WITH ITS AMENDMENTS AND REVISIONS  FROM TIME TO TIME.  IF YOU ARE ACCEPTING THE TERMS AND CONDITIONS OF THIS POLICY ON BEHALF OF ANY OTHER PERSON, YOU REPRESENT WARRANT AND CONFIRM THAT YOU HAVE FULL AUTHORITY TO GIVE CONSENT ON BEHALF OF SUCH PERSON AND BIND YOURSELF AND  SUCH PERSON TO THIS POLICY. 

A. Introduction

Prismic Reflection Web Solutions LL.P, (“Firm” or “We “ or “us”) is a limited liability partnership  registered under the Limited Liability Partnership Act- 2008  including its amendments and rules made hereof, having its registered office at Office no. 4, 1^st floor, Shivalik Sky Park, S no. 6, plot no. 1 to 5, Indira Nagar Annex, Near ParkSyde Residences, Pathardi, 422 010, Maharashtra, India. The Firm owns the website under the domain name https://www.prismicreflections.com (“Website”). The Firm through  the Website may collect, store use, disclose, process and protect any Digital Personal Data / Personal Information / sensitive personal data (Collectively referred as “Personal Data”, and defined herein below) or  information of a Person including but not limited to personal and business information provided by the viewers, users and customers (“Users” or “You” or “Your”) while using the Website and sharing Personal Data.    

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This Privacy Policy sets out the basis on which Prismic Reflections LLP (“Firm”, “we”, “us” or “our”) collects, uses, discloses, stores, retains, deletes, or otherwise processes Personal Data in accordance with applicable data protection laws in India, including the Digital Personal Data Protection Act, 2023 and the rules framed thereunder (“DPDP Act”), and, to the extent applicable, the Information Technology Act, 2000 and the rules made thereunder (collectively, the “Applicable Data Protection Laws”). This Policy applies to Personal Data provided by you, or on your behalf, including when such Personal Data is collected through the Website or otherwise in connection with our business activities, and where such Personal Data is in our possession or under our control, or is processed by us or by third parties engaged by us for the purposes described in this Policy. This Policy describes the categories of Personal Data we process, the purposes of processing, the manner of storage, retention, sharing and deletion of such Personal Data, and the rights available to individuals (“Data Principals”) under the DPDP Act. This Policy shall be read in conjunction with the Terms of Use governing access to and use of the Website.

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The Policy clearly states that browsing through the Website, voluntarily accessing, and providing us your Personal Data through contact forms or making enquiries or direct communication via the use and access of the Website will be deemed as your free consent to us for processing, sharing and storing the said information in accordance with the Policy and as per the Applicable Laws.

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B. Interpretation and Definitions

Interpretations 

The words of which the initial letter is capitalized shall  have meanings defined under the following conditions. The following conditions shall have the same meaning regardless of whether they appear in singular or in plural. 

Definitions 

For the purpose of this Privacy Policy:

• “Applicable Laws” shall mean and include Applicable Data Protection Laws and all laws, by-laws, statutes, rules, regulations, orders, ordinances, notifications, protocols, treaties, codes, guidelines, notices, directions, writs, injunctions, judgments, decrees or other requirements or official directive of any court of competent authority or of any competent governmental authority or person acting under the authority of any court of competent authority or of any competent governmental authority of the relevant jurisdiction. 
• “Business of the Firm” means the professional activity of providing user experience (UX) design, user interface (UI) design, digital product design, branding, front-end development support, strategic design consulting, and related creative and technology advisory services to its business clients. 
• “Cookies” means and includes small files placed by a website on the browsers of your Devices through which you access and use a Website containing the details of Your browsing history on that Website among its many uses.  
• “Device” means any electronic Devices which falls under the definition of computer as per the provisions of Information Technology Act-2000 and rules framed thereunder and such Device, including but not limited to a computer, mobile phone or a digital tablet, can access the Services or visit the Website. 
• “Person” shall mean and include any individual (residing within or outside Republic of India) , Hindu Undivided Family (HUF), company, firm, association of persons or body of individuals-whether incorporated or not, State and every other artificial juristic person. 
• “Personal Data” shall mean and include name, age, gender, address of an individual or any other information or data that relates to an identified or identifiable individual. For the purpose of this Policy, Personal Data shall mean and include digitalized personal data of individual such as name, age, sex, location address, and any other information by which the Firm may provide its Services to such individual. For the purpose of this policy, the term Digital Personal Data and Personal Information shall have same meaning and is used interchangeably. 
• “Services” refers to the Website. 
• “Service Provider” means any natural or legal person who processes your Personal Data on behalf of the Firm. It refers to third-party body-corporate or individuals engaged by the Firm to facilitate the Services, either of the Firm or the Website, to provide the Services on behalf of the Firm, to perform Services related to the Services or to assist the Firm in analysing how the Services is used. 
• “Usage Data” refer to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, duration of a page visit or Personal Data provided by the user). 
• “Website” refers to https://www.prismicreflections.com. 

C. Collecting and Using Your Personal  Data

Types of Data Collected 

‍Personal Data 

While availing our Services, you may be required to disclose certain Personal Data that can be used to contact or identify you or invoice you. We may collect your Personal Data which may include, but not limited to: 

• Your Name
• Email Address 
• Phone Number 
• Address, State, District / Province, Postal Code, City 
• Usage Data 
• Age 
• Gender 

‍Usage Data 

We may automatically collect certain technical information when you visit our Website, including your IP address, browser type and version, device type, operating system, pages visited, time and date of visit, time spent on pages, and other diagnostic data. This information is collected to improve website functionality, security, and user experience. 

Cookies

We use Cookies and similar tracking technologies to track the activities on our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyse our Service. We may use technologies such as:

Cookies or browser Cookies 

You may instruct your browser to accept or choose to disable cookies through your browser settings. However, disabling cookies may affect certain features or functionality of the Website. We use both session cookies (which expire when you close your browser) and persistent cookies (which remain on your device for a limited period).

D. Use of Your Personal Data

We may collect, store, delete use or process your Personal Data for the following purposes: 

• To Provide Services: We may use your Personal Data to  provide and maintain our Services. 
• Performance of any contract: To perform or manage any contract entered into between you and the Firm, including communicating updates related to such engagement. 
• To Contact You: To contact you via email, phone, or other electronic means regarding inquiries, service-related updates, or legal and security notices. 
• To Manage Your requests: To attend and manage your requests to us in relation to any update or change in your Personal Data and business information from time to time.
• For Business Transfers: We may use or transfer your Personal data to evaluate or conduct a merger, restructuring, or business reorganization, subject to applicable legal safeguards. ‍
• For Any Other Purposes: We may use personal data for analytics, improving our Website and services, evaluating the effectiveness of communications, and sending relevant updates about our offerings (you may opt out of marketing communications at any time).

E. Sharing and Disclosure of Your Personal Data

We may share and disclose Your Personal Data with third parties. 

• With Service Providers: We may share your Personal Data information with Service Providers to monitor and analyse the use of our Services or operate the Website or deliver the Services.  
• With Affiliates: We may share your information with affiliated entities or in connection with a merger, restructuring, or transfer of business assets, subject to applicable legal safeguards as an when such affiliates or subsidiary or parent company is constituted, in such situation we will require such affiliates to honour this Policy. Affiliates may include our parent company and any other subsidiaries, joint venture partners or other companies that we control or that are under common control with us. 
• With Your Consent: We may share and disclose your Personal Data for any other purpose with your consent. ‍
• With Professional Advisors: We may share and disclose your Personal Data to professional advisors, such as lawyers, financial, bankers, audit, or other professional advisors where necessary in the course of obtaining professional services.

F. Retention of Personal Data

We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this Policy or to comply with applicable legal obligations. Your Personal data may also be retained to resolve disputes or enforce our legal rights. Usage data is generally retained for a shorter duration, except where required for security, system improvement, or legal compliance.

G. Transfer of Your Personal Data

Your Personal Data may be processed at our operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to and maintained on — computers located outside of your State, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction subject to any restriction imposed under the Applicable Laws or appropriate government authority. Your consent to this  Policy followed by your submission of such information represents your agreement to such transfer of your Personal Data.  

We will take all steps reasonably necessary to ensure that your Personal Data is treated securely and in accordance with this Policy and Applicable Laws  and no transfer of your Personal Data will take place to an organization or a country unless there are adequate approvals from the appropriate authority and adequate controls in place including the security of your Personal Data.

H. Security of Your Personal Data

We implement reasonable technical and organizational  safeguards to protect your Personal Data, such as:

1. Encryption: Securing Your Personal Data through end-to-end encryption, and masking techniques.

2. Access Controls: Restricting access to Personal Data to authorized personnel only, based on a "need-to-know" basis.

3. Firewalls and Intrusion Detection Systems: To protect our networks from external threats such as virus attacks trojans, and other malicious codes and programs.

4. Regular Security Audits: Conducting periodic assessments of our security systems and practices as and when required.

5. Employee Training: Training our employees on data privacy and security best practices.

6. Other Security Measures: Reasonable security measures to preserve the integrity and security of your Personal Data against any infringement, including theft, loss, unauthorised access, disclosure, reproduction, use or amendment.

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I. Deletion of Your Personal Data

We will retain your Personal Data for as long as necessary as mandated under the Applicable Laws and may delete your Personal Data as per the rights exercised by you under clause -J (Your Rights Under Data Protection Laws) of this Privacy Policy. You have the option to opt out of the collection of Personal Data by writing to us through our email: info@prismicreflections.com

If you withdraw or instruct us to erase / delete your Personal Data from our Website, then such deletion or withdrawal of Personal Data may result in this Policy being revoked and the provision of services  may be restricted by the Firm . 

J. Your Rights Under Data Protection Laws

You have certain rights regarding your personal information, subject to Applicable Laws and regulations:

• Right to Access: You have the right to request a copy of the Personal Data we hold about you.
• Right to Rectification: You have the right to request correction of any inaccurate or incomplete Personal Data we hold about you.
• Right to Erasure: You have the right to request the deletion of your Personal Data under certain circumstances, such as when the Personal Data is no longer necessary for the purposes for which it was collected.
• Right to Restrict Processing: You have the right to request that we restrict the processing of your Personal Data  under certain conditions.
• Right to Data Portability: You have the right to receive your Personal Data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
• Right to Object: You have the right to object to the processing of your Personal Data  for direct marketing purposes or on grounds relating to your particular situation.
• Right to Withdraw Consent: Where we rely on your consent to process your Personal Data, you have the right to withdraw that consent at any time. Withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.
• Right to Lodge a Complaint: You have the right to lodge a complaint with the relevant data protection authority if you believe your privacy rights have been violated.

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To exercise any of these rights, please contact us using the details provided in this Privacy Policy or at info@prismicreflections.com. We may require you to verify your identity before fulfilling your request.

K. Exclusion

The provision of this Policy is limited to any information other than the Personal Data collected by us through our Website. The provisions of this Policy shall not apply on Personal Data or information  already in the public domain and unsolicited information you provide us through the Website or any other means. includes, but is not limited to, information posted in any public areas of the Website or any other public domain. All unsolicited data  or publicly available data shall be deemed to be non-confidential, and the Firm shall be free to use and/ or disclose such unsolicited information without any limitations.

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L. Opt-Out and Communication

You can opt out of receiving our marketing emails. To stop receiving our promotional emails, please email at info@prismicreflections.com. It may take about ten days to process your request. Even if you opt out of getting marketing messages, the Firm will still be sending you transactional messages through email and short message service (SMS) about your registration for any event or seminars. During registration and when availing Services, you can set your email preferences with respect to receiving certain communications from the Firm. In case you have opted to unsubscribe our newsletters and other general e-mail marketing communication then you will be unable to opt-out of receiving administrative messages, customer service responses or other transactional communications. You agree and acknowledge that you are providing your Personal Data out of your free consent. Subject to certain exceptions prescribed under Applicable Laws. You can contact us at info@prismicreflections.com or send mail at our below address;

Prismic Reflection Web Solutions LL.P, 
Office no. 4, 1^st floor, Shivalik Sky Park, S no. 6, plot no. 1 to 5, 
Indira Nagar Annex, Near ParkSyde Residences,  Pathardi, 422 010, Maharashtra, India.

For following activities;

• Access, verify, correct, update, amend, restrict, object to, or delete any information related to your Personal Data  we have  about you.

• Opt to transfer your Personal Data.

• Change preferences regarding how your Personal Data is disclosed.

• Notify the Firm if You do not wish to receive further communication from the Firm.

• Nominate / authorize a third person who can communicate on your behalf and instruct on your behalf in relation to your   rights under the Applicable Laws. 

 If you opt out, then certain services and communication may be restricted by the Firm for your access and use. 

M. Third-Party Links

Our Website or Services may contain links to third-party websites or applications that are not operated by us. This Policy does not apply to the practices of these third parties. We encourage you to review the privacy policies of any third-party sites you visit. We are not responsible for the privacy practices or content of such third-party websites.

N. Change In Terms And Conditions Of This Policy

We may revise or update this Privacy Policy from time to time to reflect changes in applicable laws, regulatory requirements, or our business practices. Any updated version will be published on this Website with a revised “Effective Date.” We encourage you to review this Policy periodically to stay informed about how we process personal data. Where required under applicable law, we may notify you of material changes through appropriate means, including email (including but not limited to spam folder) or website notices.

O. Governing Laws

The Policy, including its amendments, variation, revision, or changes thereto, and the provisions contained therein shall be solely governed by the laws of Republic of India , without having regard to the principles of conflict of laws ,and irrespective of your jurisdiction or place of business. You unconditionally agree and submit yourself to the laws of Republic of India and jurisdiction of competent courts / tribunal of Nashik – Maharashtra (India).

P. Grievance Officer  

In case of any clarification or information regarding the use of your Personal Data  or as mentioned in this Policy and to resolve any other grievances. You may contact the Grievances Officer, Mr. Vishal Jadhav, via email at vishal@prismicreflections.com . Your concerns will be promptly resolved by the grievance officer as per the timelines provided under the DPDP Act.
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